JOB TITLE: POLICE RECORDS CLERK
This is a general clerical/typing position, under the supervision of the Chief of Police. The Police Records Clerk performs routine but highly responsible data entry, general records and communications assignments, and assists the Police Secretary and other personnel when necessary. Most work is carried out with a minimum of supervision. Performance is ordinarily evaluated annually.
The Police Records Clerk works with computers, typewriters, calculators, telephones, copiers, facsimile machines and other Town equipment. The workplace is an office environment located at the Cheverly Police Department.
ESSENTIAL FUNCTIONS OF THE JOB (examples are illustrative only) The Police Records Clerk performs a number of essential functions:
Coordinates and directs data entry into the CRIMESTAR Records Management System. This includes daily incident report and crime entries, records retrieval and systems updates, and pertinent crime tracking or mapping reports as may be necessary. This also includes general intelligence gathering by means of this RMS.
Coordinates and directs the Department's impound notification system. This includes timely notifications to owners and secured parties of impounds by certified mail, daily records upkeep, appropriate court notifications, and the preparation of certain MVA scrap forms for review of the Chief of Police.
Tracks the projects and assignments . of the Code Enforcement Officer (CEO) through a computerized management system. This includes daily assignments for the CEO, ongoing investigations and complaints, and the coordination of a temporal accounting system for work due. Will also coordinate and track abandoned autos in conjunction with the CEO.
Assist Department detectives and investigators with clerical support and/or investigative report submission, including using the RMS system to track specific suspects, M.O's, and general patterns of crime.
The Police Records Clerk will normally assist with the dispatch and answering of all calls or requests for routine services over the Town's radio system (a secondary communications source to that of Prince George's County, Combined Public Safety Communications), including MVA and general criminal/civil warrant requests. This will include access to MILES, NCIC, MVA, PG Police C.L.U.E. System, PG Sheriff, CRIMESTAR, and all other available systems.
The Police Records Clerks will perform administrative functions at the direction of the Chief of Police, including the preparation of all correspondence from that office.
The Police Records Clerk will act as the Department's general receptionist and telephone screener. The Police Records Clerk may have to assume the duties of the Police Secretary during extended absences.
General Functions - In addition to the specific functions noted above, the Police Records Clerk will also handle routine citizen requests for service (forms, reports, payments, etc.), open and sort incoming departmental mail, prepare general correspondence, copy and file documents, and prepare routine reports as may be necessary. The Police Records Clerk may have to assume some duties of the Police Secretary during extended absences. Perform other duties as required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
General Office Skills - The Police Records Clerk must be able to show general knowledge of standard office procedures and equipment, of general business arithmetic and English, and must be able to write legibly and clearly. This position calls for a high degree of social skills, a consistent business attitude, mental alertness, tact, and courtesy.
Physical Demands - While performing the duties of this job, the Police Secretary is frequently required to sit, talk, and listen, and is frequently required to walk around the station. The employee must be able to lift and /or move up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
MINIMUM EXPEREINCE AND TRAINING
This position calls for high clerical aptitude, the ability to communicate clearly and concisely in both written and spoken English, and the ability to hear, understand, and follow complex oral instructions. This position also calls for typing of at least 35 words per minute. Computer training in various office products is preferable.
In addition, a minimum of a high school diploma or GED equivalent is mandatory, along with a driving record displaying this no more than 3 current points. A background check, including a criminal records check, a polygraph, a vision test, a physical, and drug screening are also required.
ADDITIONAL DESIRABLE QUALIFICATIONS Some college or business-related courses.
REQUIRED LICENSES AND CERTIFICATES Class "D" driver's license.
Cheverly is an Equal Opportunity Employer. The Town stands ready to make reasonable accommodations to comply with the intent and spirit of the Americans with Disabilities Act.