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Grant Policy
Grant Policy

                                                                        12/11
POLICY AND PROCEDURES
AWARDING OF CHEVERLY GRANTS


Under the newly adopted Guidelines for the Town Grant Program, the following policy will be in effect beginning with the FY 12 Budget effective July1, 2011.  All submissions must be in writing utilized the approved Grant Acquisition Agreement Form.

PURPOSE

The Cheverly small grant program has been created to support not-for-profit organizations and individuals whose initiatives add to the quality of life within our community.  The intent of these grants is to assist those who promote education, the environment, community heritage and our youth.

ELIGIBILITY FOR SUBMISSIONS

A.  The Mayor and Town Council may give priority consideration for available funds to the following entities; Council Appointed Committees, Town Committees and Town Sponsored Groups to which the Mayor and Council make appointments: (Recreation Council) (Planning Board) (Election Board) (Tree Commission) (Ethics Commission) (Building Usage) (Health and Sanitation) (Noise and Control Board) (Property Maintenance) (Redistricting Committee).

  • he Town may also consider grants to any of the recognized community interest organizations (see attached list).  A grant may not be used by or in support of the following groups:
                Partisan or political
                 Groups organized primarily for profit
             Private/Family groups
             Fraternal or religious groups and organizations

     The Town will not consider grant applications by the above listed B groups.

C.  The Mayor and Town Council shall not consider grants for:

        Salaries/Individual Stipends/Individual Income
        Paid Advertising
        Political, partisan, or personal-cause or religious submissions
        Personal fundraising solicitations for events or event sponsoring including, but        not limited to sales, auctions, raffles or games of chance involving money
        Language that is offensive or advocates violence or unlawful activity, or poses a threat to public order

EVALUATION

A.      No grant request shall exceed 20% of the line item budgeted for a Fiscal Year for       single organization.  The Mayor and Council may approve a reduced amount from any given request.

        The Mayor and Council must announce possible conflicts of interest regarding any grant requests and excuse oneself from any vote.

        An application may be strengthened by evidence that the Town contribution can be leveraged by other funding sources.


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Cheverly


GRANT ACQUISITION AGREEMENT
FORM

All grants issued by the Mayor and Cheverly Town Council are from appropriated funds of the Town of Cheverly and must be accounted for to specified auditing standards.

Name:           Phone:  

Address:        
                Cheverly, MD  20785

Organization:   
        

I hereby agree NOT to expend funds allocated to the designated organization for salaries, stipends and/or personal income.

As duly authorized by the above named organization to accept this grant, I assume full responsibility for the proper expenditure of funds for the requested expenses and will report to the town staff the manner in which expended.

Receipts and a full accounting of all grant funds are required by the end of the given Fiscal Year ending June 30th.

I also understand that the funds provided are not for my own personal use, and that violation of this agreement will result in the reimbursement to the Town of Cheverly of any/all funds spent outside the parameters as denoted in the grant application.



        Date:                   
                                Signature of Grant Recipient
PLEASE ATTACH THE FOLLOWING:

THE PURPOSE OF THE GRANT REQUEST.

A DETAILED DESCRIPTION OF THE PROJECT/PROGRAM YOU WISH TO EXECUTE WITH THE CHEVERLY GRANT PROGRAM FUNDING.

A DETAILED ACCOUNTING OF AMOUNTS AND ACTIVITIES/ITEMS FOR WHICH THE GRANT FUNDS SHALL BE UTILIZED.

A DETAILED TIMELINE FOR THE EXPENDITURE OF FUNDS.

THE OVERALL BENEFIT TO THE COMMUNITY.



The Town of Cheverly    6401 Forest Road        Cheverly, MD 20785-3197 (301) 773-8360  Fax: (301)773-0173




 
Cheverly Executive Offices:   6401 Forest Road, Cheverly, MD 20785  (301) 773-8360
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